Workshop timeline¶

Basic Workshop Timeline

Before you begin:¶

• Set your goals
• Identify your teachers
• Get to know your ecosystem

2 months in advance¶

• Find a sponsor
• Find a location
• Set a date and time
• Decide how you will handle publicity and signups (see options for sign up)

6 weeks ahead¶

• Meet with your teachers, provide them with the curriculum. Agree on how and when changes will be made (suggest that it be final 4 weeks in advance of the workshop).
• Ask them if they know anyone who can TA (see Teacher and TA ratios)
• Send an email out to your community for volunteers
• Start publicizing the workshop
  • Call for attendees
  • Call for volunteers
• If your workshop is for more than 10 people, assign a volunteer to handle logistics

4 weeks ahead¶

• Keep publicizing the workshop

3 weeks ahead¶

• Provide an opportunity for your teachers and TAs to review final curriculum and see the location.
  • Review tips for effective teaching
  • Discuss role of TAs
  • Schedule any additional get-togethers prior to the workshop
• Start getting materials together
  • Where are you getting projectors? Do you have the right adapters?
  • Prepare student materials for printing
• Keep publicizing the workshop

2 weeks ahead¶

• Assign key volunteers: Food; Registration; Projectors; Timekeeper/Runner; MC to prepare and deliver the opening presentation
• Do your attendees need childcare? workshop childcare tips
• Do you have an afterparty site chosen? how to throw a party

5 days ahead¶

• Reminder email to attendees with installation guidelines
• Reminder email to volunteers

4 days ahead¶

• Do you have enough projectors? Do you have the right adapters?
• Prep install disks/drives
• Remind volunteers to run through installation instructions

3 days ahead¶

• Catering orders
• Buy markers and nametags

2 days ahead¶

• Reminder email to attendees
• Reminder email to volunteers

1 day ahead¶

• InstallFest
• Organize groups for classes

2 hours ahead¶

• Set up classrooms
  • projectors
  • materials
  • seating
• Set up registration
• Take a deep breath

Workshop!

• During the Workshop

Immediately After the workshop

• Meet with your teachers and TAs to review what went well, what can improve, what next?
• CELEBRATE!
  • How to throw a party

3 days after the workshop

• Send thank you email to attendees with mention of sponsors, next steps, giveaways etc.

1 week after the workshop

• Update this page!