Workshop timeline¶

Basic Workshop Timeline

Before you begin:

• Set your goals
• Identify your teachers
• Get to know your ecosystem
• Find a sponsor

2 months in advance

• Find a location
• Set a date and time
• Decide how you will handle publicity and signups (see options for sign up)

6 weeks ahead

• Meet with your teachers, provide them with the curriculum agree on how and when changes will be made (suggest that it be final 4 weeks in advance of the workshop).
• Ask them if they know anyone who can TA (see Teacher and TA ratios)
• Send an email out to your community for volunteers
• Start publicizing the workshop
  • Call for attendees
  • Call for volunteers

4 weeks ahead

• Keep publicizing the workshop

3 weeks ahead

• Provide an opportunity for your teachers and TAs to review final curriculum and see the location.
  • Review tips for effective teaching
  • Discuss role of TAs
  • Schedule any additional get-togethers prior to the workshop
• Start getting materials together
  • Where are you getting projectors?
  • Prepare student materials for printing
• Keep publicizing the workshop

2 weeks ahead¶

• Assign key volunteers (Food, Registration, Projectors, Timekeeper/Runner)
• Do your attendees need childcare? workshop childcare tips

5 days ahead

• Reminder email to attendees
• Reminder email to volunteers

4 days ahead

• Do you have enough projectors?
• Prep install disks/drives
• Remind volunteers to run through installation instructions

3 days ahead

• Catering orders
• Buy markers and nametags

2 days ahead

• Reminder email to attendees
• Reminder email to volunteers

1 day ahead

• InstallFest
• Organize groups for classes

2 hours ahead

• Set up classrooms
  • projectors
  • materials
  • seating
• Set up registration
• Take a deep breath

During the Workshop¶